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The Purchase Orders module is the center core of the e-Procurement system. Orders are created, either from an existing requisition, solicitation, or from scratch. Once the buyer has completed the purchase order, the validation process is performed based on pre-defined business rules before it is potentially routed for approvals or awarded to a supplier. Puridiom’s order approval process is based strictly on buyer warrant amounts that is different from how requisition approvals are performed, as describe with the Requisitioning process. As a buyer with an insufficient warrant amount, they are forced to route the order to an authorized approver. Even buyers with sufficient warrant amounts may choose to route the order for review to a manager or technical representative prior to award. Each approver, buyer, and/or end-user may be electronically notified via email as the order progresses through the approval stage. Also, approver queues can be “Call Forwarded” when approvers are on vacation or out of the office for an extended period of time. This allows the order to continue through the procurement process without being delayed. Electronic signatures are supported. Once the order has been forwarded or awarded, no changes can be made to the order. If changes are required, a formal "Revision" must be made to the order. An unlimited number of revisions can be made to an order. Each revision will go through the same validation and may need approval prior to awarding it to a supplier. Revision numbers are automatically, sequentially assigned. A Document Management process in Puridiom allows your procurement personnel to attach other related information such as plans, drawings, specifications, schedules, addenda, pictures and announcements to the order. These documents can be in a variety of formats ranging from Word and Excel to PDF to images/AutoCADD drawings. Additionally, images of items may be maintained within Puridiom and made available for user preview in the requisition/solicitation/order processes. This process can be integrated with specific Imaging Software, based upon your specific requirements. Workflow management among the various modules and transactions within Puridiom is maintained and can be customized upon installation. Puridiom also supports the use of ‘sticky notes’ where comments can be attached to the workflow transactions for internal and external communications.
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